Adjunct Faculty

Roadmap

Welcome to Estrella Mountain Community College's adjunct faculty orientation. It contains several parts, covering the basic information you need to be a part of our teaching and learning community. This section of the orientation is organized by what you need to do before you start to teach, important activities on the first day of class, and milestones as the semester progresses.

You may also go through the sections of the orientation by topic. To do this, click on the book navigation at the bottom of this page.

Here is a summary of the basic steps in chronological order.  You can find the links for each section at the left of this page.

Before Classes Start

The First Day of Class

As the Semester Progresses

  • Identify at-risk students through Early Alert
  • Clean up and verify your 45th Day Rosters (please note that you need to be in Internet Explorer or Safari, or Mozilla Firefox to access this link. You cannot use Google Chrome to access this link)
  • Deal with difficult students
  • Meet off campus
  • Schedule make up exams
  • Find a substitute through your Division Chair and Secretary
  • Report final grades (please note that you need to be in Internet Explorer or Safari, or Mozilla Firefox to access this link. You cannot use Google Chrome to access this link)

Campus Information

Message from the President

Welcome to Estrella Mountain Community College! Dr. Lara

Students come to Estrella Mountain to achieve their dreams and transform their lives. With a wealth of support services available to help students succeed in university transfer, workforce development, and community education programs, Estrella Mountain is a vibrant learning college, alive with growth, opportunity and achievement.

Your service as an adjunct faculty member is key to the success of our students.  Adjunct faculty are responsible for teaching more than 60% of courses offered at Estrella Mountain. As a result, I highly encourage you to learn more about the resources and opportunities available to you as a member of the Estrella Mountain family and the Maricopa Community College District.

Estrella Mountain continues on the journey to remain the West Valley's premier community college for learning-focused instruction and service. Please use this online adjunct orientation tool as a way to become familiar with Estrella Mountain Community College. I encourage you to keep abreast of what is happening at the college by reviewing the e-communiqué Campus Updates that is sent to all employees.  Campus Updates will help keep you informed of major campus initiatives and activities, including All-Employee meetings and my open-door office hours.

Again, welcome to Estrella Mountain Community College and thank you for your continued support of our students!

Regards,
Ernest A. Lara, Ph.D.
President

 

Message from the Dean

Welcome!Dr. Orr

Hello, and welcome to Estrella Mountain Community College where our motto is "your success is our success".  This applies to students as well as to you as adjunct faculty.  We are dedicated to providing support to help you be successful.  In turn, you can assist our students in being successful as they strive to reach their goals. 

Estrella Mountain has an Adjunct Faculty Suite located on the first floor of Montezuma Hall.  Terri Propes, the Administrative Secretary managing the suite, provides a wealth of information and can help your semester be successful, comfortable, and fun.  She has been instrumental in the suite earning four Best Practices Awards from the Maricopa District Adjunct Faculty Association.

During Fall 2009, EMCC launched this online adjunct orientation and faculty have found it very useful.  Page 1, New Adjunct Roadmap, outlines what you need to do before the semester starts through how to report final grades.  On Page 6, Resources, you will learn about the many services offered in the Adjunct Suite.  Page 5, Adjunct Faculty Development, includes opportunities available to you as adjunct faculty. On Page 6, Resources, you will learn about the many services offered in the Adjunct Suite. Page 7, SIS, will walk you through the Student Information System, which is the tool you will use to view rosters as well as to grade or withdraw students. After you complete the orientation, please be sure to send us feedback, so we can continue to make improvements.

As adjuncts, it's important for you to have representation at the district and to be kept informed on district adjunct activities.  Wilfred McFadden is EMCC's adjunct representative to the Adjunct Faculty Association (AFA) Board. Many of our adjunct faculty are current or past AFA board members. Please introduce yourself to Will if you do not already know him.

Again, welcome!  Let me know if there is anything I can do to assist you.  Have a wonderful semester.

Sincerely,
Sylvia M. Orr, Ph.D.
Dean of Academic Affairs

Classroom Information

Prior to starting your class, build your syllabus, including your course competencies.  Other faculty in your division may have a syllabus for your course that you can copy and modify.  Email your completed syllabus to your Division Chair and Division Secretary.

Set up your course in Canvas insuring that it is active. Most divisions have premade courses your can copy and modify. Ask your Division Chair or other faculty in your division for this information.

Complete relevant disclosure forms each semester.

Familiarize yourself with Canvas, which is the primary learning management system used at Estrella Mountain.  If your Division uses an additional tool, your Chair will let you know.

SIS is used for several functions, such as printing off your roster, dropping students, and entering final grades (must use Internet Explorer, Safari, or Mozilla Firefox. You cannot use Google Chrome to access this link).

Incompletes

Occasionally you will have students who, due to conditions outside their control, cannot complete your course requirements within the given semester. Medical issues are the most common reason for this. You have the option of giving these students an Incomplete on your final grade roster in SIS. At that time, you must state in a transcript note what the student's responsibilities are in order to complete the course. The note also specifies the date by which the student must complete the course requirements. This date must be within seven (7) months of the end of the term in which the incomplete is incurred. You will also have to specify a lapse grade, which is the grade the student gets if he or she does not complete the course requirements within the agreed-upon timeframe.

If the student does successfully complete the course requirements, you must submit a change of grade request to Enrollment Services (DL-EMC-Records), indicating the student's final grade in the course. Please inform students of the terms of their Incomplete, and remind them that they should not re-register for the course in order to complete it.

Assessment

Learn about various kinds of assessment and its impact on student success. Visit the Student Academic Achievement Committee (SAAC) web page.

Guest Speakers

Instructors may invite guest speakers to classes, but discretion should be used. Guest speakers are not considered substitutes and cannot be paid. Instructors must be present while the guest speaker addresses the class.

Changing Your Class Time or Location

Any change from the regular location or meeting time of a class must be approved by your Division Chair. This includes changing the location of your class meeting on campus, or scheduling a field trip.  A request for the change must be submitted well in advance of the date of the proposed change. Students must also be advised of changes well in advance.

To submit a request for a field trip, please complete the appropriate travel form, which you can find by logging into the Financial Management System (FMS).

Conditions of Employment and Payroll

One of the first contacts you will likely have with the Human Resources office at Estrella is when you are first hired as an adjunct. Besides making sure that all the required paperwork is in order, you will have to complete and return a Certificate of Understanding and Conditions of Employment to them. You can find this on the last page of the Adjunct Faculty Handbook.  This is also the office to contact if you have any payroll questions, or if you are working under a special assignment contract. Many questions can be answered by checking the EMCC Human Resources web page, or the MCCD Human Resources web page.

If you would like to update your personal information, your W4, direct deposit information, see your paycheck, or register for training, you need to log in to the MCCD Human Resources Management System (HRMS). There is information and support for HRMS online, however, here is a short tutorial.

  1. First, click on the HRMS button.

  2. Here is the HRMS login screen. Enter your MEID and password in the indicated fields, then click "Sign In":

  3. Here is the main HRMS screen. Click on the "Main Menu" link to see options. Then click on "Self Service" from the drop down menu:

  4. Here is the screen showing all the options:

  5. Click on any of the active links to see your information or to make changes. Remember to sign out when you're done. If you are being paid under a special assignment contract, you will need to approve it in HRMS. This requires you to access the "Worklist" function from the "Main Menu":

  6. Click on "Worklist" to open your worklist:

  7. Select an item in your worklist by clicking on its link. Approve and print your worklist item using the button at the bottom of the page.

If you need help. please visit the EMCC HR website to view the How To Approve Your Assignment/Contract video.

 

District and Campus Resources

Adjunct Faculty Association

The Adjunct Faculty Association (AFA) represents the interests of all adjunct faculty in common policy negotiations at the District level. Each of the ten Maricopa community colleges has a representative who attends monthly meetings. These representatives bring issues and concerns to the AFA board, and convey information back to their constituency. Currently, our college's AFA representative is <name>. Membership in the AFA is free, however tax-deductible contributions are accepted.

Adjunct Office

The Adjunct Office is located in the southeast corner on the ground floor of Montezuma Hall, in MON119. It is where adjunct faculty can use computers, submit copying requests, pick up and drop off mail, obtain classroom supplies, meet with students and confer with colleagues. 

Personal Administration Tool

The Personal Administration Tool (PAT) is how you update your contact information. You can log in to PAT by clicking the PAT button in the icon field of the Employee page of the EMCC website.

Employee Directory

You can locate email and telephone numbers for EMCC employees by clicking on the Directory tab on the top navigation bar of the EMCC home page. Follow the directions on the search page.

Technology Support

Please use your EMCC Gmail account for all official communication. This includes emails to students.  In order to stay informed of campus events, it is vital that you check this email frequently, or forward it to an email account that you do check frequently.

Copies

From time to time, you will need to make copies for your classes. Please utilize the campus copy center for this purpose.  You may submit your copy jobs to the copy center online at least a day in advance of needing them. Completed copies picked up in the Adjunct Office. Adjunct faculty are not given personal copy codes. The copy machine in the Adjunct Office is for emergency use only (less than 25 copies).

HCM Login

One of the first contacts you will likely have with the Human Resources office at Estrella Mountain Community College is when you are first hired as an adjunct faculty. Besides making sure that all the required paperwork is in order, you will have to complete and return a Certificate of Understanding and Conditions of Employment to them. You can find this on the last page of the Adjunct Faculty Handbook.  This is also the office to contact if you have any payroll questions, or if you are working under a special assignment contract. Many questions can be answered by checking the EMCC Human Resources web page, or the MCCD Human Resources web page.

If you would like to update your personal information, your W4, direct deposit information, see your paycheck, or register for training, you need to log in to the District Human Resources Management System (HRMS). There is information and support for HRMS online, however, here is a short tutorial.

  1. First, click on the HRMS button from the EMCC Employees web page. It is in the icon field at the top right of the page.
  2. Here is the HRMS login screen. Enter your MEID and password in the indicated fields, then click "Sign In":
  3. Here is the main HRMS screen. Click on the "Main Menu" link to see options. Then click on "Self Service" from the drop down menu:
  4. Here is the screen showing all the options:
  5. Click on any of the active links to see your information or to make changes. Remember to sign out when you're done. If you are being paid under a special assignment contract, you will need to approve it in HRMS. This requires you to access the Worklist function from the "Main Menu":
  6. Click on "Worklist" to open your worklist:
  7. Select an item in your worklist by clicking on its link. Approve and print your worklist item using the button at the bottom of the page. 

Student Information System (SIS)

The Student Information System (SIS) is how all faculty access their class rosters, withdraw students, and post final grades. You must use SIS for all other roster-related activities. Prior to logging into SIS, you must complete the FERPA tutorial.

Once you have your SIS login, you can manage your own class rosters. View an SIS tutorial or refer to an SIS quick reference guide by clicking the SIS Information link at the left.

Here are step-by step instructions for logging into SIS doing some basic roster tasks.

Click on the SIS button on the Estrella Mountain Employees page.

 

Enter your MEID;  then enter the password you use for blackboard, email, the HRMS (if you cannot remember these, you can click on the "forgot my MEID, forgot my password” links). Click on the Sign In button.

 

Set up User Defaults (You are not required to do this, but you may want to go in each term and change the term to the current term.

 

  • Go to Set up SACR -> User Defaults
  • Once you are in User Defaults, identify the Academic Institution---EMC10. (see example)
  • Hit the Tab-key and the following two fields will auto-populate.
  • You don't have to fill in the Academic Career or Term, but it is an option.
  • Save your defaults and return to the Faculty Center in Employee Self Service.
  • Your options for grading should appear in the drop down menu.

Click on the folder on the left EMPLOYEE SELF-SERVICE. Click on FACULTY CENTER. You should then see your classes listed

Click on the icon that looks like a person writing on a blackboard. This is your final grade roster.

Go to the student you want to grade/withdraw, click the arrow under Roster Grade to pull down the menu and select the grade.

If you issue a "W" or "Y" – then two boxes will pop to the left asking for the last date of attendance (a little calendar is provided) and the drop code (again a pull down menu to help with the drop code).  If you issue an "F", one drop-down box will appear asking for last date of attendance.

If you are giving a student an incomplete, please follow the process described on the Classroom Information page of the orientation

Click SAVE at the bottom.

Remember to sign out when you're done. The "Sign Out" link is at the top right of the screen.

Please visit the CTL Video Library for more help on how to use SIS.

 

Downloads: 

Canvas

Please visit the CTL for information about Canvas.

Professional Development

Professional Growth Funds

As adjunct Faculty, you are eligible for professional growth funds of up to $750 per approval, which can be used to attend seminars, workshops, or meetings directly related to your teaching discipline. These funds may not be used to pay professional membership dues or tuition. Please visit the Adjunct Faculty Professional Growth website by clicking the Professional Growth Funds page for details on eligibility requirements and how to apply. Applications are handled by the EMCC Adjunct Professional Growth representative, Terri Propes, who can also answer any additional questions you may have on the process.

Tuition Waivers

Adjunct faculty are allowed to take tuition waivers of up to six credit hours per semester. These can be used to take courses offered by any of the Maricopa Community Colleges. Courses can be taken during semesters during which you have a teaching contract with MCCD, or they can be deferred, as long as you take the course during the same fiscal year in which you were employed.

In addition, all adjunct faculty must complete EDU250 within the first two years of their hire date. This course is paid for by a tuition waiver, which must be signed by your Division Chair.

Other Resources

The Center of Teaching and Learning (CTL) provides on campus training and support in the areas of pedagogy and technology.

The Employee and Organizational Learning Team (EOLT) is a District organization providing learning opportunities for all Maricopa employees.

The Maricopa Center for Learning and Instruction (MCLI) is a District-level resource for adjunct faculty. Throughout the year, they provide learnshops, dialogue days, learning technology, professional growth, learning grants, and many other resources.

Please visit the EM HR website to view the Adjunct Faculty Resources and the“How To Approve Your Assignment/Contract” videos.

Full-time Teaching Opportunities

Adjunct faculty are welcome to apply for permanent teaching positions anywhere in the District as they become available. Please note that adjuncts are considered external candidates for these positions.

Learning Grant Programs

Estrella Mountain welcomes your efforts to advance student learning through special projects. These projects may include ideas still in their early stages, or programs that are ready to launch. Please see the Learning Grant Programs webpage for more information on how to apply.